Travel Nurse Paperwork: Getting Prepared

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By The Gypsy Nurse

August 8, 2018



Step #6: Building Your Travel Portfolio

Keeping track of travel nurse paperwork can be a nightmare! Last minute requests for items that you may or may not have easy access to while on the road can be annoying to both you and the recruiter. Avoid having any issues with your travel nurse paperwork by being organized and having everything easily accessible.

Build your Travel Nurse Portfolio

Over the years that I spent as a Travel Nurse, the one thing that consistently impressed my recruiters was my level of organization. Building your Travel Portfolio is an important step in becoming a successful Travel Nurse. At the beginning of each assignment, you will go through a travel nurse credentialing process, so be sure to update your files every so often.

Once you have selected which companies you want to provide with a profile, the next step is to start the application process. For the initial application, you will likely only need your work history and certifications. However, it is handy to have your health information on file for when you start the credentialing process.

EXPERT TIP: Save all of your Travel Nurse paperwork into a .pdf file and save as a .zip folder. This process, although time-consuming the first time, will make it a breeze to apply with new companies as well as making a lasting impression on your new recruiter. You can also use a Google Drive folder if you are comfortable with that. Remember to store this digital information on a secure, password protected site. 


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Completed Application

Many times this is online. I have had my recruiter complete the application for me in many instances from the information provided in my resume.

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For the purpose of travel nurse paperwork, your resume can be simple and straight forward because your recruiter will usually have to input it in a generic system to submit you. Make certain to list the agency as well as the hospital for previous contracts. Your recruiter will need the agency information for employment checks. For additional  tips on writing your resume check HERE

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Immunizations / Physical

Hepatitis B
Most recent TB Test or Chest X-ray (if indicated)

Covid-19 Vaccine and Boosters
Influenza (during Flu season, this is generally mandatory)
Childhood immunizations

Annual physical forms will be provided by your agency once you secure a contract.

Licenses and Certifications

Any other nursing certifications
All active nursing licenses (if you have hard copies)
Drivers License (for I-9 verification)
Social Security Card or Passport (for I-9 verification)

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Contact information for two or more references. Most recent job and 1-2 managers are preferred.

Staying on top of all of the travel nurse paperwork is a lot of work to begin but once it’s completed, keeping it updated regularly will save you tons of time and effort when applying for positions in the future.

If you have a company or recruiter ask for information or documents that are not listed on this file, please let us know in the comments!

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